Legal notice
The Olive Branch, Coop.V. (hereinafter ‘The Olive Branch’) wishes to inform website users, in its capacity as data controller, of the policy it follows regarding the processing of all personal data provided via the website’s forms, social media or other electronic or paper-based means.
RIGHT TO INFORMATION ON PERSONAL DATA PROTECTION
The Olive Branch, as the data controller, in compliance with Organic Law 3/2018 on the protection of personal data (hereinafter LOPD), the implementing regulations of the Law and Regulation (EU) 2016/679, hereby informs users and persons associated with the organisation of the policy implemented regarding the processing of all personal data provided to the Data Controller under the terms set out below.
TYPE OF INFORMATION WE COLLECT
We collect information via online forms, social media, etc., to provide better services to all our users. We generally ask you for personal information, such as your name, tax identification number, postal address, email address and telephone number, to store in our records.
Data categories: Personal identification data, commercial activity data, transaction and accounting data.
PURPOSE OF THE FILE
All data requested will be processed in the Controller’s files and will be necessary for
Managing the pupil’s school and academic year
Providing the contracted services and responding to requests made by our pupils and their families.
Carrying out customer, administrative, accounting and tax management.
Informing you of events and activities organised by the educational centre that may be of interest to you
Any other purposes necessary for the development, fulfilment and monitoring of the contractual relationship between the customer and the Data Controller
Consequently, before submitting any form, users are informed that they must give their consent to the processing of their personal data and accept our data protection and privacy policy, which details what personal data is collected and processed, and the specific purpose for which it is used; users may then freely give their consent by selecting the “I have read and accept” option to confirm their acceptance of the data protection policy and the processing of their personal data.
SECURITY
When processing personal data, the Data Controller undertakes to safeguard and protect the civil liberties and fundamental rights of the individuals featured in the files, and in particular their honour and their family and personal privacy. To this end, the Data Controller undertakes to process data in accordance with the regulations in force at any given time and to maintain the strictest confidentiality regarding users’ information.
The personal data being processed shall not be used for any purposes other than those set out herein or, where applicable, in another document or contract binding both parties under specific terms and conditions.
Unless users give their express consent, no data will be transferred or disclosed to third parties other than as provided for in the LOPD.
The data controller shall take measures to ensure that any person acting under its authority and having access to personal data may process such data only on the instructions of the data controller, unless required to do so by Union or Member State law.
The Data Controller informs users that, taking into account the state of the art, the costs of implementation, and the nature, scope, context and purposes of the processing, as well as the varying likelihood and severity of the risks to the rights and freedoms of natural persons, the Data Controller and, where applicable, the Data Processor shall implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk.
AUTOMATED INDIVIDUAL DECISIONS
The Olive Branch Coop.V. does not use fully automated decision-making processes to enter into, develop or terminate a contractual relationship with the customer. In order to offer you products and/or services in line with your interests and to improve your user experience, we may create a ‘commercial profile’ based on the information provided. However, no automated decisions will be made based on this profile.
DATA QUALITY
Any data provided via the website or a form must be accurate and up to date; users are solely responsible for keeping their data up to date.
EXERCISING THE RIGHTS OF ACCESS, RECTIFICATION, ERASURE AND OBJECTION
The Data Controller informs you that users may exercise their rights of access, rectification, erasure, objection, restriction of processing and data portability by any of the following means:
By sending a letter to the head office of THE OLIVE BRANCH at Av. Los Almendros 13, Godella 46110 Valencia, enclosing a copy of your National Identity Card.
By sending an email from the email account used to register for our services to the address: administracion@los-olivos.es
You also have the right to lodge a complaint with the Spanish Data Protection Agency
AMENDMENTS TO THE PRIVACY POLICY
The Data Controller reserves the right to amend its Privacy Policy at its own discretion or in response to legislative changes; such amendments will be updated on our website and communicated to the user.
MINORS AND SPECIALLY PROTECTED DATA
The forms on this website may store age data for the basic requirements of the academic service provided. For those services where age data is expressly requested, access will be restricted solely and exclusively to those aged 14 and over.
The forms on this website do not store special category data such as political opinions, trade union membership, religion, beliefs, racial or ethnic origin, sexual life, or health.
RETENTION PERIOD
Personal identification data is retained for as long as the contractual relationship with the customer remains in force, the customer remains registered for the service and has not expressly requested the removal and deletion of their data, and for the minimum period established by law.
The data collected will be deleted when it is no longer necessary or relevant for the purpose for which it was collected or recorded. Should the data collected be intended for a purpose other than that for which it was originally collected, the prior consent of the data subjects will be required.
LEGAL BASIS
The legal basis for the processing of personal data is based on the user’s consent, the contractual relationship with the customer or supplier, and legitimate interest. The user may withdraw their consent at any time by exercising their rights via the email address administracion@los-olivos.es
CONTACT US – DATA PROTECTION OFFICER
If you have any questions regarding privacy whilst using the app, or if you have questions about our practices, please contact our Data Protection Officer by email at administracion@los-olivos.es